When and where are rehearsals for Alaska Youth Orchestras (AYO)?
AYO rehearsals generally follow the Anchorage School District Calendar. Rehearsals begin Monday August 27, 2018, 4:15-7:00 pm, at East High School. When there is no school on Monday, due to a holiday, rehearsal is moved to Tuesday for that week. No AYO Rehearsals will be held during Winter & Spring Breaks. Please see AYO CALENDAR.
What if we’re regularly involved in after-school activities (sports, etc.) that will conflict with the rehearsals. Will I be able to miss rehearsals?
We recognize that student’s lives are very busy. However, we have only one rehearsal each week to properly prepare our members. The presence of every member is vital in that preparation. We ask our members to make AYO a top priority for each rehearsal day and adjust their schedules to meet that commitment. Every year, many of our students are able to work out arrangements with their after-school activities coaches or teachers to attend only part of a sports practice or activity on Mondays to attend AYO rehearsals. Please see the AYO ATTENDANCE POLICY for further instruction regarding absences due illness or other unavoidable circumstances.
Is there a break during rehearsal?
Yes. Every rehearsal includes a 15-minute break from, 5:30pm to 5:45pm. During the break there is a light and healthy snack. If your student requires special dietary considerations, please plan to send something appropriate with them to rehearsal. The snack provides much-needed energy for the second half of rehearsal.
What is the concert schedule?
AYO has three concerts each season at The Alaska Center for the Performing Arts, (ACPA or PAC) – Fall Concert (prior to winter break) Winter Concert (prior to spring break) and Spring Concert (prior to summer break). Other events are planned throughout the year. Our schedule is published on the website. Please see the AYO CALENDAR for exact dates.
What is Alaska Youth Orchestras non-profit status?
We are a registered 501(c)(3).
What fees are required to belong to the Youth Orchestras?
There are 2 fees associated with AYO enrollment.
- The 2019-20 audition fee – $25.
- The tuition fee – $675.
Tuition is paid only if you are accepted into one of the orchestras and can be paid at one time or in installments.
Tuition is reviewed and set on an annual basis in the spring prior to auditions for the following season by the AYO board. Every effort is made to keep tuition as low as possible through accessing many and varied outside sources of funding.
Are there scholarships or financial aid available?
Yes. AYO works to ensure as many students can participate with us as possible. Please fill out the FINANCIAL AID APPLICATION FORM and submit it for our consideration.
Can I donate to a tuition scholarship fund?
Yes. If you would like to contribute to another student’s ability to participate in AYO you may click here – DONATE – to do so. Please note in the memo line if there is a specific student you want to support of if it is a general scholarship contribution.
What does the tuition pay for?
AYO works to keep tuition as low as possible for our students. We also strive to provide a premiere experience to our members. This includes an opportunity to perform under an accomplished music director, many hours of specialized coaching, opportunities to perform in small ensembles, and three performances at Anchorage’s world-class Center for the Performing Arts. We also employ a part time executive director who strives to increase and improve the opportunities available to our students, the visibility of our orchestras within our community.
AYO funding comes from multiple sources beyond tuition. Grants, individual or corporate contributions, sponsorships and other fundraising efforts are vital to AYO’s ability to operate. To secure these grants and contributions, we depend on dedicated board members and parent volunteers who work to ensure AYO remains financially solvent. If you are interested in knowing more about the AYO budget or helping with fundraising in any way, please contact AYO Treasurer at firstname.lastname@example.org.
Can I volunteer?
Yes. We are always striving to make AYO a rich and meaningful experience for our youth and can only achieve this with the help of volunteers. Every aspect of running the organization requires volunteers including: fundraising and seeking corporate sponsors, writing grants, helping with the AYO Annual Auction, backstage help at rehearsals and concerts, board members, managing finances, taking photos, coordinating after concert refreshments and AYO Chamber Music events, etc. When your student is accepted to AYO, you will receive communication explaining the volunteer opportunities available.
What is Concert Black?
Please see CONCERT BLACK REQUIREMENTS.
Can I join the Board of Directors?
Yes. The AYO Board would like to see a brief resume which includes: past board experience, special skill-sets you have to offer, and a written explanation on why you would like to serve. Please fill out the form to apply.
Can my student join the Board of Directors as a Performing Member?
Yes. Please see
Can students or parents suggest repertoire?
Yes, our conductors are always open to suggestions for repertoire. However, they are usually planning the next season far in advance and are not able to make last-minute changes. If you have any questions regarding the AYO repertoire, you can talk to either conductor during the break at Monday rehearsals or email us at email@example.com.
Does AYO go on trips/tours?
Yes. Touring is always a possibility but requires parents who are interested in organizing tours and undertaking the ambitious fundraising efforts involved. AYO has a rich tradition of touring, including both in-state and international travel. Past trips/tours have included destinations such as Australia, China, and Europe. Tours happen because of parents who are willing to organize and fundraise. If you are interested in helping organize a trip/tour, please email us at firstname.lastname@example.org.
When and where will the auditions be held?
All auditions will be held in early May, 2019. Visit our AUDITIONS page to signup for an audition spot and to find the required audition materials.
How do I schedule an audition?
Audition material and signups will be available on our website February 1, 2019. Please click on AUDITIONS and follow the process completely to ensure you’re signed up to audition.
Are video auditions available?
We would prefer to see you in person for auditions. However, if that isn’t possible, please contact us via phone at (907) 538-6406. or via email at email@example.com to discuss alternative audition options.
How early should I arrive to my audition?
Plan to arrive 15 to 30 minutes before the time of your audition to warm up.
What do I play at the audition? Please refer to the instructions on audition music for each instrument. Click on AUDITIONS to access material for each instrument.
What paperwork do I bring to the audition?
Please bring the audition music provided here on the AUDITIONS page for each instrument. In addition, bring an extra copy of your selected music for the coaches if possible.
How do I prepare for the audition?
Practice! Practice! Practice! Listening to recordings of your audition music excerpts on YouTube may also be helpful to give you a sense of the style and speed.
Will I be able to warm up?
Yes, although it may be noisy. Most auditions run on time, but give yourself some leeway if the auditions run long. Show up early enough to warm up properly.
What can I do if I get nervous at the audition?
Everyone gets nervous at auditions. All of the coaches are aware of this and they will try to put you at ease so that they can hear your best. The best thing you can do is come absolutely prepared. This will increase your confidence level and will help your nerves.
Who will hear me at my audition?
One or two AYS coaches will hear you audition and possibly the AYO Music Director.
When and how are we notified of audition results?
All participants will be notified of their acceptance status via regular mail – USPS – within approximately 2 weeks of auditioning
Is it possible to request a late audition?
In general, no. However, you may contact us to see if we have any openings in sections. Call 907-538-6406 or email firstname.lastname@example.org for more information.